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Privacy Policy

1. Introduction

North Co Recruitment Ltd (“we”, “us”, “our”) is committed to protecting the
privacy and security of your personal data.
This Privacy Policy explains how we collect, use, store and protect your
information when you visit our website, submit your CV, apply for roles, or
otherwise engage with our recruitment services.
We act as a Data Controller in accordance with the UK General Data Protection
Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

North Co Recruitment Ltd
Registered office: 3rd Floor, 86-90, Paul Street, London, England, United
Kingdom, EC2A 4NE

Company number: 16800736
Email: tomparker@northcorecruitment.com
Telephone: 07860 882988

3. What Personal Data We Collect

We may collect the following types of information depending on how you
engage with us:

3.1 Candidate Data

  • Name, email address, phone number, address

  • CV/resume, employment history, education history

  • Skills, qualifications, certifications

  • Right to work documentation

  • Salary expectations, notice period, work preferences

  • Interview notes, assessment results

  • Any other information provided during the recruitment process

3.2 Client Data

  • Name, job title, work contact details

  • Company information

  • Role requirements, feedback on candidates

  • Billing and payment information

3.3 Website & Technical Data

  • IP address

  • Browser type, device information

  • Cookies and usage analytics (if applicable)

3.4 Sensitive Personal Data

​We may collect special category data (e.g., health information, diversity data)
only when voluntarily provided and where processing is necessary for
recruitment or legal compliance.

4. How We Collect Your Data

  • Directly from you (via our website, email, phone, meetings)

  • When you upload your CV or apply for a role

  • From job boards where you have made your CV public

  • Through LinkedIn or other publicly available professional profiles

  • From clients providing feedback or additional information

  • From third-party background-check providers (where permitted)

5. How We Use Your Data

We process your personal data for the following legitimate purposes:

5.1 For Candidates

  • Assessing your suitability for roles

  • Presenting you to clients

  • Managing the recruitment process

  • Communicating about job opportunities

  • Maintaining our candidate database

  • Complying with legal and regulatory obligations

6. Our Legal Basis for Processing

We rely on the following bases under UK GDPR:

  • Legitimate Interests — e.g., providing recruitment services, matching

  • candidates to roles

  • Contract — when entering into or performing a contract with you

  • Consent — for marketing communications or when required for specific

  • sensitive data

  • Legal Obligation — e.g., right-to-work checks, regulatory reporting

7. Sharing Your Data

We may share your personal data with:

  • Prospective employers and hiring managers

  • Third-party service providers (CRM/ATS platforms, email systems,
    payroll, analytics)

  • Professional advisers (legal, compliance, accounting)

  • Government authorities where required by law

​

We never sell your personal data to third parties.

8. International Transfers

If we transfer your data outside the UK, we ensure appropriate safeguards are
in place (such as UK-approved adequacy regulations or Standard Contractual
Clauses).

9. Data Retention

We keep your personal data only for as long as necessary:

  • Candidates: typically up to 6 years from last contact, unless you request

  • deletion sooner

  • Clients: for the duration of the relationship and up to 7 years afterwards

  • for accounting/legal purposes


You may request data deletion at any time (see Section 12).

10. Data Security

We implement appropriate technical and organisational measures to protect
your data from loss, misuse, or unauthorised access.


This includes encryption, access controls, secure storage, and regular review of
security practices.

11. Your Rights

Under UK GDPR, you have the right to:

  • Access your data

  • Correct inaccurate data

  • Request deletion (“right to be forgotten”)

  • Restrict processing

  • Object to processing (including marketing)

  • Request data portability

  • Withdraw consent (where processing is based on consent)


To exercise these rights, contact us using the details in Section 2.

12. Marketing Preferences

We may contact you with relevant roles, insights, or updates.
You can opt out at any time by clicking “unsubscribe” or contacting us directly.

13. Cookies

We use cookies to improve site functionality and analyse usage. You can
control cookies through your browser settings.

14. Changes to This Privacy Policy

We may update this policy from time to time. The most recent version will
always be published on this page.

15. Contact Us

If you have questions about this Privacy Policy or how your data is processed,
contact:
North Co Recruitment Ltd
Registered office: 3rd Floor, 86-90, Paul Street, London, England, United
Kingdom, EC2A 4NE
Company number: 16800736
Email: tomparker@northcorecruitment.com

Telephone: 07860 882988

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